ANZCCJ 2023 Annual General Meeting & Bonenkai

The Australian and New Zealand Chamber of Commerce in Japan Annual General Meeting (AGM) and 2023-2025 Executive Council Election will be held at the Pullman Tokyo Tamachi ​from 6:30PM - 7:15PM on Friday 08 December 2023. Featuring annual reports on the Chamber's activities and finances from ANZCCJ Chair Sally Townsend and Treasurer Masatoshi Kitajima, the AGM is open to all ANZCCJ Members who wish to attend.

The AGM will be followed by end-of-year celebrations and networking (Bonenkai) from 7:15PM - 9:00PM, which will be open to non-members.

Date: Friday 08 December 2023

Time: 6:30PM - 9:00PM (Doors open at 6:00PM)

Venue: Pullman Tokyo Tamachi - 3-1-21 Shibaura, Minato-ku, 108-0023 Tokyo

Price: ANZCCJ Members ¥13,500 | Non-members (eligible to attend Bonenkai only) ¥15,000

*Note: Members who wish to attend the AGM ONLY will not be charged for attendance.

Registration: By Wed 05 December 2023

Agenda:

Annual General Meeting - Banquet Room

6:00PM - Doors Open

6:30PM - Opening Remarks - MC

6:35PM - Chair's Report - Sally Townsend

6:40PM - Treasurer's Report - Masatoshi Kitajima

6:45PM - Questions from Membership - Facilitated by MC

6:55PM - 2023-2025 Executive Council Election - Collection of Ballots

7:00PM - Election Voting Closed

7:15PM - Election Results Announced - Craig Usmar, Executive Director

Bonenkai - End of Year Celebration - Banquet Room and Platform 9 Rooftop Bar

7:15PM - 9:00PM - Buffet and free flow drinks including Penfold's wines

(1) 2023 - 2025 Executive Council Election - Nominations

Nominations for the Executive Council are now open. Please complete the nomination form distributed to all Members on 03 November 2023 and return to the secretariat exec.director@anzccj.jp . Nominations close at 5pm on 29 Nov 2023. Candidates will be announced 30 Nov 2023.

• What is the role of the Executive Council? - The Executive Council is the governing body of the ANZCCJ, consisting of 12 Councillors. As a group, the Executive Council determines the Chamber's policies and priorities and oversees its financial affairs. The main roles and responsibilities of Executive Council members include:
• Furthering the Chamber's core mission, setting key strategic objectives and ensuring activities align.
• Helping the ANZCCJ deliver real value for its members, as well as outreach to new and potentially beneficial members.
• Being a senior representative for the ANZCCJ, attending ANZCCJ meetings and events.
• Actively participating in or chairing one or more ANZCCJ committees or working groups that deal with specific issues or initiatives, acting as a liaison between the Executive Council and that Committee/working group. This initiative will draw from the EC members' strengths and skills, align with their current profession or interests, and provide further learning and development opportunities.
• Acting as MC or moderator at events, particularly those related to the Committee with which the council member is affiliated.
• Overseeing the Secretariat's management of the ANZCCJ's operations.
• Who can become a member of the Executive Council? - All current members of the ANZCCJ are eligible for nomination to the Executive Council. According to the ANZCCJ Constitution, the Executive Council must consist of:
• at least seven (7) Councillors from companies holding Corporate Membership
• at least two (2) members of Australian companies holding Corporate Membership
• at least one (1) member of a New Zealand company holding Corporate Membership
• at least two (2) members holding Individual Membership
• The Executive Council will require at least one member holding Corporate Membership for the 2023-2025 Executive Council Election.

(2) 2023 - 2025 Executive Council Election - Voting Process

• How do I vote? - Companies with Corporate Sponsorship and Individual members of the Chamber each have one vote with a weighted value (Platinum 4, Gold 4, Silver 4, Bronze 3, Individual 1). For example, a Platinum Sponsor company can submit one vote, which will carry a weighted value of 4. Those with Individual memberships can also submit one vote, which will carry a weighted value of 1.
• Absentee and proxy voting - To ensure that the Executive Council Election reflects the wishes of our full membership base, we strongly encourage members who cannot attend to submit their votes through absentee or proxy vote forms, to be distributed to all members on 01 December. Please note that the absentee voting period will close at 5pm on 07 December.
• In-person voting - At the AGM on 08 December 2023.
• If you have any questions regarding the AGM or voting process, please contact ANZCCJ's Executive Director at exec.director@anzccj.jp or 03-4400-2972.

Note:

1. Payment is required at time of purchase of tickets. If your payment will be late due to your company's financial procedures, contact us at hiroki.matsumiya@anzccj.jp as soon as you have completed your registration. Please note that unpaid registrations will not be added to the guest list.
2. No shows/cancellations will not be refunded as places are limited.
3. If you have any dietary requests, please email us at hiroki.matsumiya@anzccj.jp
4. ANZCCJ will be taking photos throughout the event, which may include faces of guests. These photos will be used by ANZCCJ on our website and other material. By participating in this event, we wish to let you know that your photo may be taken. If you have any questions or concerns about this, please email us or let us know at the event registration desk on the day.